📌 Executive Overview

The Form Generator & Saved Forms module is the central engine for creating, customizing, storing, and deploying assessments in IntelliAssess AI.

Whether you are generating quizzes on-the-fly with AI prompts, extracting questions from PDF training manuals, or importing question banks via CSV, this module provides complete lifecycle management from initial draft creation to student invitation and response tracking.

🚀 Key Features & Capabilities

1. 🪄 AI Form Generator Hub

• Prompt-Driven Generation: Transform simple topic descriptions into complete, balanced test forms using Magic Prompt expansion.
• Document-Linked RAG Generation: Ground question content in uploaded reference files (PDFs, resumes, DOCX documents).
• Multi-Type Customization: Select specific question counts per question type (MCQs, Multi-select, True/False, Short Answer, Fill-in-the-blanks, and Descriptive).
• AI Model Selection: Choose your target AI model (gpt-5.4, gpt-5-mini, gpt-4o-mini, llama-3.3-70b-versatile, gemini-3-flash-preview, etc.) based on speed, cost, and complexity needs.

2. 📝 Advanced Form Editor (“Generated Form View”)

• Inline Stem & Option Editing: Click directly on question stems, answer options, or explanations to make instant adjustments.
• Per-Question AI Review Chat (“Generate with Feedback”): Open a dedicated AI drawer on any question to refine distractors, change difficulty, or adjust phrasing.
• Media & File Attachments: Attach reference images, code blocks, or PDF extracts to question stems.
• Manual Question Placeholder Slots: Add empty question slots to forms and populate them manually or via targeted AI prompt drafts.

3. 📂 Saved Forms Management Hub

• Status Lifecycles: Track forms across distinct states: Draft, Published, Archived, or Closed.
• Access Control & Password Protection: Set optional access passwords, expiration dates, and total candidate response limits.
• Multi-Channel Distribution: Share published assessments via direct shareable web links, email invitations, group assignments, or 6-digit Reference Codes / QR Codes.
• CSV Question Import & Export: Bulk import question sets from CSV templates or export published form contents and response logs.

📊 Form Creation Modes & Workflow Comparison

The table below compares the four form creation pathways available in IntelliAssess AI:

🧭 Saved Forms Lifecycle State Map

┌─────────────┐       Publish        ┌───────────────┐│ Draft Form  ├─────────────────────►│ Published Form│└──────┬──────┘                      └───────┬───────┘       │                                     │       │ Edit / Add Questions                │ Candidate Submissions Received       ▼                                     ▼┌─────────────┐                      ┌───────────────┐│ Form Editor │                      │ Submissions   │└─────────────┘                      │ Analytics     │                                     └───────────────┘

1. Draft State: Unpublished forms editable by instructors. No candidate links are active.
2. Published State: Live forms accessible via share links or reference codes. Submissions are active and auto-graded.
3. Archived / Closed State: Test taking is disabled; submission history and analytics remain stored permanently for reporting.